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If you are a veterinarian, you likely know the dread of “pajama time.” It’s that exhausted period late at night, after a 12-hour shift, when you are finally sitting on your couch—not to relax, but to finish typing charts from the morning. Burnout in the veterinary profession is at an all-time high, and administrative overload is the number one culprit. For years, the industry accepted this as “just part of the job.” But in 2026, technology has finally caught up to the problem.
Enter the AI Scribe. Unlike older dictation software where you had to speak like a robot (“Period. New Paragraph.”), modern AI scribes use “ambient listening.” They sit quietly in the background, listening to your natural conversation, and intelligently filter out the chit-chat to capture only the medical facts. This shift is not just about saving minutes; it is about saving careers by removing the burden of manual documentation.
Leading this revolution is Vetrec (Vetrec.io). Designed specifically for high-performance clinics in the US and UK, Vetrec is not just a transcription tool—it is a complete clinical assistant. By automating the creation of medical records, Vetrec allows veterinarians to reclaim 2+ hours of their day, putting the focus back on the patient rather than the computer screen.
What is Vetrec?
Vetrec is an advanced AI-powered “scribe” and clinical assistant built exclusively for veterinary professionals. It uses ambient listening technology to capture doctor-patient conversations in real-time and automatically converts them into perfectly formatted medical records. It is used by General Practitioners, Emergency Vets, and Specialists to eliminate manual typing.
How It Works: The process is incredibly simple, designed to fit into a busy workflow without disrupting the consultation:
- Press Record: The vet opens the Vetrec app (on a phone or browser) at the start of an appointment and hits “Record.”
- Speak Naturally: The vet conducts the exam, talking to the client and the pet just as they always do. (e.g., “Fluffy’s heart sounds good, no murmurs, but I am noticing some tartar on the upper molars.”)
- Instant Generation: Once the consult ends, Vetrec stops listening. Within seconds, it filters out small talk and generates a professional medical record.
Key Features That Make Vetrec Special
Automated SOAP Notes: This is the core engine of Vetrec. It doesn’t just transcribe words; it understands veterinary medicine. It automatically sorts information into the standard SOAP format (Subjective, Objective, Assessment, Plan).
- Example: If you tell the owner, “We need to do bloodwork to check for kidney issues,” Vetrec automatically places “Bloodwork (CBC/Chem)” under the Plan section of the note.
Records Recap (The “Time Machine”): One of Vetrec’s most powerful features is its ability to digest history. You can upload a 1,000-page PDF of a patient’s past medical history—or even photos of handwritten notes—and Vetrec will summarize the entire case in seconds.
- Benefit: Before walking into the room, a vet gets a bulleted summary of the pet’s surgeries, allergies, and chronic conditions without reading through hundreds of pages.
Customizable Templates: No two vets write exactly alike. Vetrec allows you to “teach” it your style. Whether you prefer brief bullet points or detailed paragraphs, you can build custom templates. This ensures the final notes sound like you wrote them, not a robot.
Multi-Language Support: In diverse regions like the US and UK, language barriers can affect care. Vetrec supports over 18 languages (including Spanish, French, Portuguese, and Mandarin). It can listen to a consult in Spanish and write the medical record in English, or generate discharge instructions in the client’s native language to ensure they understand home care.
D.A.V.I.D. Assistant: D.A.V.I.D. stands for “Diagnostic Assistant for Veterinary Insights and Differentials.” Think of this as “ChatGPT for your patient charts.”
- After a consult, you can chat with D.A.V.I.D. to ask questions like: “Based on this exam, what are the differential diagnoses?” or “Calculate the dosage of Gabapentin for this dog’s weight.” It uses the specific case data to give instant, accurate clinical support.
Why Premium Clinics Are Switching to Vetrec (Benefits)
Work-Life Balance (Stopping “Pajama Time”): The biggest selling point for Vetrec isn’t just technology; it is lifestyle. In the US and UK, veterinary burnout is a critical issue. Vetrec eliminates “Pajama Time”—the industry term for the unpaid hours vets spend typing charts at home late at night.
- Data Point: Users report saving an average of 2+ hours per day. That is 10 hours a week reclaimed for family, sleep, or hobbies.
Better Patient Care (Eye Contact Matters): Premium clients in the US and UK expect a personalized experience. When a vet is staring at a computer screen typing notes, the client feels ignored.
- The Shift: With Vetrec handling the notes, the veterinarian can maintain eye contact, pet the animal, and build trust. This “hands-free” approach leads to higher client satisfaction scores and better compliance with treatment plans.
Seamless Integration (PiMS): A scribe tool is useless if it doesn’t talk to your main system. Vetrec connects with major Practice Management Systems (PiMS) to smooth out the workflow.
- Direct Integrations: Works seamlessly with systems like Instinct and Vetspire.
- Browser Integrations: Offers a “Magic Copy” or Chrome Extension feature for popular platforms like EzyVet, Cornerstone, Avimark, and Pulse. This means you can transfer your notes into the official patient file with just one click.
Real-World Use Cases
General Practice (GP):
- Scenario: A busy morning with 15-minute appointment slots.
- Vetrec’s Role: It handles routine vaccinations, wellness exams, and “sick pet” visits instantly. It also generates Discharge Instructions for the owner (e.g., “How to give the ear drops”) automatically, ensuring the client leaves with clear written steps.
Emergency Vets (ER):
- Scenario: A chaotic trauma case where there is no time to type.
- Vetrec’s Role: ER doctors use Vetrec to record “triage” notes on the fly. It also helps with Shift Change Summaries—automatically summarizing all current cases so the incoming doctor knows exactly what is happening without a 30-minute meeting.
Specialists (Surgeons, Dermatologists, Internal Medicine):
- Scenario: Complex cases requiring detailed reports for other doctors.
- Vetrec’s Role: Specialists use Vetrec to auto-generate Referral Letters. Instead of spending an hour writing a letter to the primary vet, Vetrec drafts a professional letter summarizing the findings and treatment plan in seconds.
Pricing and Availability
Free Trial (Risk-Free): Vetrec offers a 14-day free trial that requires no credit card to start. This is crucial for clinics that want to test the accuracy before committing.
Subscription Model: Vetrec is a professional SaaS (Software as a Service) tool.
- Monthly Plan: Approximately $150 per vet/month.
- Annual Plan: Discounted to around $125 per vet/month (billed annually).
- What is Included: Unlike some competitors that charge for extra features, Vetrec typically includes unlimited appointments, unlimited templates, and access for support staff (technicians and front desk) at no extra cost.
Note to reader: While $150/month might seem like an expense, if it saves a vet 40 hours of work a month, the cost per hour saved is less than $4—a massive return on investment.
Conclusion
Vetrec is not just a dictation tool; it is a productivity partner for the modern veterinary clinic. By combining accurate ambient listening with powerful features like the “D.A.V.I.D.” clinical assistant and history summaries, it solves the two biggest problems in the industry: time management and burnout. For clinics in the US and UK aiming to provide premium care, this tool is becoming a standard requirement, not a luxury.
Ready to get your evenings back? Stop typing and start treating. Visit Vetrec.io today to start your free 14-day trial and see the magic for yourself.
